Policy of Refunding of Fees

As per the notification of U.G. C., the college has adopted a policy for adoption of standard operating procedures in the matters related to refund of fees in the event of student's withdrawal from the program and non-retention of certificates at the time of admission.

The policy shall be applicable to Undergraduate, Postgraduate Research Programs run by the college included under Section 2 (f) of UGC Act.

The provisions of the policy shall come to force with immediate effect and shall have regulatory force on extant as well as future grievances over issues and matters covered herein.

The Policy lays down specific provisions on the issues related to:

• (1) Refund of fees by the institution concerned in the event of the withdrawal from the programme by a student; and
• (2) Verification and Non-retention of Student's Academic and Personal certificates

(1) Refund of Fees

• (i) The college shall charge fees in advance only for the semester/year in which a student is to engage in academic activities. Collecting advance fees for the entire programme of study or for more than one semester/year in which a student is enrolled is strictly prohibited.
• (ii) If a student chooses to withdraw from the programme of study in which he/she is enrolled, the institution shall follow the following system for the refund of fees reritted by the student.

	Percentage of Refund of Fees	Point of time when notice of withdrawal of admission is received in the HEI
1.	100%	15 days or more from the date of admission
2.	90%	Less than 15 days from the date of admission
3.	50%	30 days or less, but more than 15 days, after last date of admission
4.	00%	More than 30 days after last date of admission

NOTE:*Caution money and security deposit, which are not part of the fees chargeable, shall be refunded in full.

• (iii) In case of (1) in the table above, the college shall deduct an amount not more than 5% of the fees paid by the student, subject to a maximum of Rs. 5,000/- as processing charges from the refundable amount.
• (iv)Fees shall be refunded by the college to an eligible student within fifteen days from the date of receiving a written application from him/her in this regard.

(2) Verification and Non-retention of Student's Academic and Personal certificates

• (i)The college shall not insist upon a student to submit the original academic and personal certificates, like, mark-sheets, school leaving certificates and other such documents, at the time of submitting admission form, but the submission of self- attested copies thereof shall be mandatory.
• (ii)The college shall physically verify the originals at the time of admission of the student in his/her presence and return them immediately after satisfying themselves about their authenticity, keeping the attested copies for their record.
• (iii)The self-attested certificates of students shall be held valid and authentic by the college for all purposes and administrative requirements and should there be a need for physical verification at any time during the course of the programme of study, such verification shall be undertaken and the original certificates thus used for verification shall be returned immediately to the student concerned.
• (iv) Taking the certificates into college custody under any circumstance or pretext is strictly prohibited.
• (v) In case of any suspicion over the authenticity or genuineness of a certificate, reference may be made to university or the Board which issued the certificate to the student and the admission be subjected to the authentication, but original certificate shall not be retained by the college under any circumstance.

(3) Grievance Redressal Mechanism (GRM)

All the college's shall mandatorily have a "Grievance Redressal Mechanism" will address and effectively resolve complaints, representations and grievances related to any of the issues mentioned in this Notification within 30 days.

Note:The Policy of Refunding of Fees of the college is as per the U.G.C. Notification October 2018.

https://www.ugc.gov.in/pdfnews/5437737_UGC-Notice-reg-Fees-refund-Eng.pdf